HR Administrative Management Suite

An employee administration solution that centralizes your HR data, automates administrative tasks, and puts generative AI to work for your teams.

Less manual re-entry, lower risk, and more time for people, with an end-to-end HR platform designed specifically for organizations with 500+ employees.

Request your demo

They trust us

Why an HR Administrative Management Suite?

The SIGMA-HR Administrative Management Suite is the central foundation of your HR platform.

It centralizes, secures, and activates all your HR data to reduce administrative workload, ensure reliable execution at scale, and free up time for what matters most: people.

Key features

A unique Core HR system to centralize all employee data
Private generative AI and process automation to reduce manual work
A simple, shared self-service portal for everyone (web & mobile)
Easy integration with your existing systems (ERP, payroll, etc.)
Ready-to-use, simplified HR and finance dashboards
Built-in security and compliance for sustainable ROI (ISO 27001, SOC 2 Type 2, HDS)

“This solution enables us to go further in leveraging and analyzing data. An excellent opportunity to review and improve our processes.”

Sébastien Duvergé, Head of Prevention Services, CISSS des Laurentides

Request your demo

What the SIGMA-HR Administrative Management Suite changes for your teams

For HR Teams

A single Core HR database to eliminate shadow spreadsheets. Less re-entry, fewer errors, and more time for high-value HR work.
Standardized, fully traceable processes (contracts, amendments, medical visits, key deadlines). Lower legal and employee-relations risk, fewer last-minute issues, and HR teams that lead instead of firefight.
Generative AI as an input and drafting assistant (forms, summaries, emails). Faster request handling, shorter response times, and a stronger perception of HR service quality.

For Finance

Reliable HR data feeding payroll, budgets, and forecasts. More accurate payroll-cost forecasting, fewer discrepancies, and fewer costly adjustments.
Digitized expense reports with rule-based controls. Fewer errors and abuses, faster reimbursements, and less time spent on manual checks.
Consolidated reporting for tighter control of HR costs. Clear visibility into spend by entity/site/job family, enabling faster, better-justified trade-off decisions.

For Managers

Direct access to your team’s information (attendance, absences, requests, reviews). Fewer back-and-forths with HR, faster decisions on work organization.
Alerts and notifications for key HR deadlines. Fewer missed dates, lower risk (trial periods, renewals, mandatory training, etc.).
Simpler approval journeys for leave, validations, and documents. Less administrative load, more time for the field, customers, and your teams.

For the Executive Team

A consolidated view of headcount, workforce movements, and HR risks. Faster decisions on investments, hiring plans, and reorganizations.
Built-in private generative AI that structures data and suggests relevant scenarios. Deeper analysis without relying on additional consultants, and better use of existing data.
A modular Core HR foundation that strengthens your current HR stack without a full overhaul. Investment focused where ROI is highest, reduced risk, and faster deployment.

Powered by generative AI, our solution automates and accelerates HR administrative tasks.

Core HR

The module offers a wide range of capabilities.

Digitize and centralize all employee information.
Configure the tasks you want to automate—such as generating employment contracts or reports.
Manage and track all HR documents efficiently, including contracts and contract amendments.

Explore the module

Icones Gestion administrative_Centre de services partagés

HR Shared Services Center

A real-time command center for your HR team.

Make your HR knowledge base available to employees—and keep enriching it continuously with their contributions.
Manage and track all HR requests, regardless of channel or request type.

Explore the module

Payroll processing

Choose smooth, reliable payroll processing.

Automate your payroll management.
Manage employee benefits with confidence.
Prevent payroll and compensation errors.
Reduce time-consuming manual work.
àEnsure data security.

Explore the module

Finance

A reliable, efficient tool

Full control of budgets, projects, investments, and debt
Smooth inventory and procurement management
Direct connection to the Government of Québec’s SEAO system
Real-time budget monitoring and control

Explore the module

E-signature

Electronic signature built into your HR platform

Sign employment contracts, review documents, and company policies in minutes.
Use a proprietary, fully integrated solution that ensures complete data confidentiality.
Get unlimited signers.

Explore the module

Icones Gestion administrative_Compte de dépenses

Expense reports

Improve the accuracy of expense management with this module.

Enter and manage expenses easily from desktop or smartphone.
Speed up processing and reimbursements.
Ensure compliant, precise management with advanced control tools.

Explore the module

Chat with our experts

Simplify HR. Automate workflows. Drive impact.

AI in service of people. Not the other way around

A private generative AI built into your HR platform that speeds things up, without losing the human touch:

It advises, you decide. AI structures information and generates summaries and suggestions; decisions remain human.
Up to 80% less data entry for certain tasks (forms, HR documents, support tickets).
More productivity, not more pressure. Less time on admin work, more time for listening, employee support, and high-impact initiatives.

Book your demo

Use Case

BEFORE SIGMA-HR: A 700-employee organization manages employee records across multiple tools, stores contracts as PDFs, and handles expense reports in spreadsheets. They choose to implement the SIGMA-HR Administrative Management Suite to modernize HR processes.

WITH SIGMA-HR: The solution brings greater flexibility and security for managing employee information. It simplifies career tracking and employment contract signing—especially with built-in electronic signature.

The employee portal enables more direct interactions, improving the experience and efficiency of HR operations. On top of that, the integrated reporting and dashboard builder helps HR leaders analyze data and make more informed decisions.

THE RESULT: SIGMA-HR improved employee administration, strengthened data security by replacing Excel files, streamlined the contract process, and made better use of HR data.

Contact our experts for your demo

Key takeaways about the SIGMA-HR HR management suite

Why choose an HR management suite instead of a standalone HR tool?

Because the suite acts as the central backbone of your HR platform: it centralizes, secures, and activates HR data so execution is reliable at scale (workflows, traceability, automation), instead of stacking disconnected tools that recreate silos.

What modules are included in the suite?

The suite includes four main components:

Core HR system (HR portal, centralized/digital employee data)
HR Shared Services Center (knowledge base + answers to HR questions)
Electronic signature (secure signing for HR documents, with no limit on signers)
Expense claims (paperless process, easy entry on desktop or smartphone, faster reimbursements)

Which key pain points does the HR management suite target first?

It is designed to:

eliminate parallel spreadsheets and duplicate data entry
reduce errors and risks (legal / social)
speed up processes (documents, requests, reimbursements)

How does the suite help managers reduce administrative workload?

It enables:

direct access to team information (attendance, absences, requests, reviews) → fewer back-and-forth with HR
alerts/notifications for key HR deadlines (probation periods, renewals, mandatory training, etc.)
simple approval flows for leave, validations, and documents

How does SIGMA-HR’s private generative AI support administrative HR?

It advises while you decide: summaries + suggestions, with human decision-making kept in control
Up to 80% less data entry for certain tasks (forms, HR documents, support tickets)
The goal: more time for employee support and structured, high-impact projects

Can the suite connect easily with tools like ERP systems, payroll software, etc.?

Yes. All SIGMA-HR suites and modules are modular, scalable, and designed to integrate smoothly with your existing tools—limiting duplicate entry and making flows more reliable between HR and other departments.

Is the suite secure and compliant for large-scale organizations?

Yes. The suite is built to protect HR data with a security-and-compliance-by-design approach. It aligns with recognized frameworks such as ISO 27001, SOC 2 Type 2, and HDS to meet the requirements of large organizations.